Privacy Policy

MirahezeBots are committed to preserving your privacy and being transparent about how we use information collected through (the "Website") and any other applications, functionality, or services offered by MirahezeBots (collectively with the Website, the "Services"). This Privacy Policy describes how MirahezeBots uses, collects, and shares information collected through the Services. By using the Services, you agree to and accept the practices described in this Privacy Policy.

We may modify this Privacy Policy from time to time. We will post changes on this page so be sure to check back regularly. We will also notify you by posting an announcement on the Website so you are always aware of what information we collect, how we use it, and under what circumstances, if any, it is disclosed. Continuing to use our Services after any changes have been posted, constitutes your acceptance of any modifications to the Terms.

Information Collected by MirahezeBots

As part of the Services, we may collect the following types of information from you when you use the Services ("User Information"):

Registration Information. In order to access certain portions of the Services you must complete a registration form. In this registration form, we collect certain personal information, such as your email address, username and password. Your email address will remain private, unless you choose to post it on public facing portions of the Services, such as your profile page or the Contributors Page. Please use discretion on what you choose to post on public facing portions of the Services, as it will be available to the public and may show up in search results of third-party engines.

Username. You will also be asked to create a username, which will be used to identify when you are logged onto the Services, and to identify your Contributions to the Services. Again, your username will be visible to the public, and may show up in search results of third-party search engines.

Optional user information: As a registered user, you may choose to share more details publicly. You may provide your name, a personal website, share your email address or phone number, and talk about yourself on your profile page. Please use discretion on what you choose to post on public facing portions of the Services, as it will be available to the public and may show up in search results of third-party engines. If provided, your name may be used to identify your Contributions to the Service, and may be used by third parties as a means to attribute your contributions.

Usage Information. MirahezeBots may collect certain usage data, such as your IP address, URL request, browser type, and the date and time of a request. MirahezeBots may use cookies (as further described below) or other automated mechanisms to collect this information and may collect this information on an aggregate or individual basis. MirahezeBots uses this information for statistical purposes to help administer, manage and improve the Services, prevent abuse, analyse trends, and to tailor your user experience. In addition, Miraheze may use anonymised usage statistics that may be derived from this information for marketing, research or reporting purposes.


Cookies are small files that MirahezeBots can send to your browser for storage on your computer. Cookies make using the Services easier by saving your status and preferences and refreshing them every time you use the Services. For instance, MirahezeBots may use cookies to recognise you when you return to the Services so that you do not have to resubmit your log-in credentials. In order to clear this logon information, for example if using a public terminal, you should log out of your account. While many browsers allow you to change your settings in order to refuse cookies or to be alerted when cookies are being sent, MirahezeBots recommends that you leave cookies enabled, as disabling cookies may prevent you from using and may interfere with some functionality of the Services.

Cookies are not required to browse MirahezeBots, but are technically required for some features. MirahezeBots uses cookies for:

- Maintaining logged in status, using an account, and setting preferences; or
- Ensuring that once you have read the cookie warning required by UK law, you no longer see this notice; or
- Gathering Usage Information for statistical purposes. Use of this data is subject to the restrictions below.

No personally identifiable information will be disclosed to any third party solely and directly by your use of cookies.


MirahezeBots may retain User Information collected through the Services indefinitely for restorative, archival, or research purposes. Your personal information is kept private and stored securely until a time it is no longer required or has no use.

MirahezeBots retains individual Usage Information for up to 90 days, after which it is deleted.

Email Communications

MirahezeBots may send you emails containing MirahezeBots-related news, products, offers, surveys or promotions. You may also receive notification emails from MirahezeBots to inform you of changes in the Services, new service offerings or other information related to your use of the Services. If you do not want to receive promotional emails from MirahezeBots, please emails staff[at]mirahezebots[dot]org. However, please note that, even if you choose not to receive marketing emails from MirahezeBots, you will continue to receive all emails related to your use of the Services (e.g. those regarding forgotten user passwords) from MirahezeBots. Controls to set which emails you receive from MirahezeBots are in the Preferences pages of relevant applications.

Sharing of Information with Third Parties

Generally, MirahezeBots does not share User Information with third parties without your consent. Nonetheless, in order to maximize your user experience on the Services, the following individuals or entities may have access to User Information:

MirahezeBots Personnel. MirahezeBots personnel and a small number of vetted volunteers may have access to User Information as necessary for MirahezeBots to operate and to provide you the Services.

Third Party Service Providers. MirahezeBots may share User Information with its third-party service providers as necessary for those third party service providers to provide services to MirahezeBots.

Business Transfers. If MirahezeBots is acquired by or MirahezeBots otherwise transfers and/or sells substantially all its assets to another company, MirahezeBots will transfer any User Information it has in its possession to the other company as part of the sale or transfer of the company or assets.

Protection of MirahezeBots and Others. We may share User Information when we believe in good faith that release is necessary to comply with a court order; to comply with applicable law; to comply with a subpoena from a third party; or to protect the rights, property, or safety of MirahezeBots, our employees, our users, or others. This includes exchanging information with other companies and organizations for fraud protection.

Data Analysis. MirahezeBots may use, transfer, and share aggregated, anonymous data derived from User Information with wiki administrators, researchers, journalists, funders and other third parties that MirahezeBots may choose to work with. This data will not include any personally identifiable information.


MirahezeBots does not operate Services that are targeted at people under 13 years of age, and does not collect personally identifiable information. If you are a parent or guardian and become aware that your child has been using the Services, please let us know and we will remove your child’s information.

Transfer of Information Across Borders

Your information may be transferred to, and maintained on, servers and databases located outside of your state, province, country or other governmental jurisdiction where the privacy laws may not be as protective as your jurisdiction. Please be advised that we may transfer your information to and from any state, province, country or other governmental jurisdiction, and process it in the United States, United Kingdom, or elsewhere. By using the Services, you consent to any such transfer of your information.

Copies, Amendments, and Erasure of Personally Identifiable Information

You have a right to a digital copy of all personally identifiable information (PII) stored about you by MirahezeBots. You also have the right that we correct any PII that MirahezeBots has collected or displays on the Service.

Additionally, you have a right to request erasure of PII stored by MirahezeBots. Some Contributions are typically not subject to this clause, as they are governed by the applicable content license contract under which you submitted the data. In particular, you should be aware that most Creative Commons licenses require that MirahezeBots provide attribution of the author of the content.

In order to make any of these requests, please email staff[at]mirahezebots[dot]org.

Security Notifications

You have the right to be notified of any security breach at MirahezeBots which exposes your personal information. MirahezeBots will make public disclosures of security breaches that we uncover on the Website. If we determine that a breach of the Services has revealed personally identifiable information of a large number of users, MirahezeBots will announce the issue by a notice on all sites. If it is likely that your information has been hacked, and you have provided MirahezeBots with your email, MirahezeBots will send email notifications on the breach to you.

Effective Date of this Privacy Policy

This Privacy Policy is effective as of 2020-07-04

This policy was last revised on 2020-03-27